2025 Vendor/Sponsor Packet & Application
Vendor/Sponsor Information:
- Diamond Sponsor Fee – $10,000
- One (1) 30-minute opportunity to promote your product or service at unsponsored events
- Double-size vendor space (if requested) in a premium location in the exhibit hall
- Additional vendor space (if requested) in the classroom breakout area
- Outdoor space (if requested)
- Large Company Logo incorporated into printed media
- Large Company Logo listed as Diamond Sponsor on the website before, during, and after the conference
- Full-screen ad or logo on a slide show during key events
- Full-page ad in printed media
- Recognition as a Diamond Sponsor in printed media
- Personally present up to 6 door prizes, provided by your company, at the general session of your choice
- Admission for 6 representatives
- Platinum Sponsor Fee – $7,500
- 10-minute opportunity to promote your product or service at an unsponsored event
- Single vendor space (if requested) in a premium location in the exhibit hall
- Additional vendor space (if requested) in the classroom breakout area
- Outdoor space (if requested)
- Medium Company Logo incorporated into printed media
- Medium Company Logo listed as Platinum Sponsor on the website before, during, and after the conference
- Half screen ad or logo on slide show during key events
- Half page ad in printed media
- Recognition as a Platinum Sponsor in printed media
- Personally present up to 4 door prizes, provided by your company, at the general session of your choice
- Admission for 5 representatives
- Gold Sponsor Fee – $5,000
- 5-minute opportunity to promote your product or service at an unsponsored event
- Single-size vendor space
- *Outdoor space for an additional $500 if space is available
- Small Company Logo incorporated into printed media
- Small Company Logo listed as Gold Sponsor on the website before, during, and after the conference
- Fourth screen ad or logo on a slide show during key events
- Fourth-page ad in printed media
- Recognition as a Gold Sponsor in printed media
- Personally present up to 2 door prizes, provided by your company, at the general session of your choice
- Admission for 3 representatives
- Silver Sponsor Fee – $3,000
- 2-minute opportunity to promote your product or service at an unsponsored event
- Single-size vendor space
- Mini Company Logo incorporated into printed media
- Listed as a Gold sponsor on the website before, during, and after
- Eighth screen ad or logo on a slide show during key events
- Recognition as a Silver Sponsor in printed media
- Admission for 2 representatives
- Bronze Sponsor Fee – $2,000
- Single-size vendor space in Vendor Hall if available, if not available in Upstairs Breakout Area
- Listed as a Bronze sponsor on the website before, during, and after
- Listed on a list of Bronze Sponsors on a slide show during key events
- Recognition as a Bronze Sponsor in printed media
- Admission for 1 representative
- Partner at Large (Program Ad and Slide Show)
- Half page $1000.00
- Quarter page $500.00
- An application is invalid without payment, or a specific and satisfactory arrangement being made for payment. Full payment of any sponsorship upon registration or no later than 30 days prior to the conference. Failure to show up for the conference without a written notice to Teresa Windham (teresa.windham@msdh.ms.gov) will result in forfeiture of registration and booth and/or sponsorship fees.
Exhibitor Representatives
- Exhibitors must provide an attendant during the hours of the day the convention is officially open. If you do not need an exhibit space, please inform the Sponsor Committee Lead. All exhibitor representatives are to register and must pick up their official name badges at the convention registration desk. Companies are ONLY allowed the number of representatives permitted for each registration level. There is an additional fee for each additional representative, above the number allowed by the sponsorship level, to attend any part of the conference.
Liability and Security
- Each exhibitor is responsible for safeguarding his goods, materials, equipment, and displays at all times. Mississippi State Department of Health and the state agencies and associations sponsoring the summit are not responsible for the loss of or damage to any exhibit material or are they liable for injury to any individuals associated with or representing the exhibitor.
Hotel Reservations
- All guests may make their reservations by calling the IP Casino Resort Biloxi to obtain the special group rate, ask to be placed in the Partners in Preparedness block Group code PIPE26C. A valid credit card is required to make reservations. Reservations must be made by February 8, 2026, to receive the special rate of 79.99 for single or double rooms. All rates are subject to fees, state, and local taxes. Tax-exempt entities must provide the hotel with a photocopy of the certification of exemption with payment.
Social Functions
- Any additional social functions sponsored by exhibitors must not be scheduled during the hours the convention is in session and must not conflict with the activities conducted as part of the convention. All paid exhibitor representatives are entitled to the meals provided throughout the conference.
- We encourage any exhibitors to sponsor (in-part or all) any conference planned event. Please coordinate through the Sponsor/Vendor Committee Lead. Any coordinated event through the Committee Lead would be advertised in the program and/or slides as the Sponsor’s event.
Booth Assignments
- The assignment of booths will be made by Sponsorship Level and then on a first-come, first-served basis. The Sponsor Committee (a representative of which will serve as exhibit hall coordinator) reserves the right to allot space and to accept or reject all booth requests.
Exhibit Fee
- The rental fee for all booth spaces is noted above in this information packet. An application is invalid without payment or a specific and satisfactory arrangement being made for payment. Full payment of any sponsorship is due by February 15, 2026. Cancellations are not in effect until the Mississippi PIP Association receives the notice in writing by email or mail. The date the written cancellation is received will be the official cancellation date. The reasons for cancellation are required in the notice. Failure to show up for the conference without a 45-day written notice to the sponsor committee will result in forfeiture of registration and booth and/or sponsorship fees.
Subleasing
- Exhibitor shall not sublease his space, nor any part thereof, nor exhibit, offer for sale, give as a premium, or advertise articles not produced or sold in his name, except where such articles are required for the proper demonstration or operation of the exhibitor’s display, in which case such articles shall be limited to other exhibiting companies’ articles and their identification shall be limited to the regular nameplate, imprint, or other identification which in standard practice appears normally on them.
Failure to Hold Exposition
- Should any contingency prevent holding the 2026 Partners in Preparedness Summit, the Mississippi PIP Association may retain such part of the exhibitor’s rental as shall be required to recompense it for all expenses incurred up to the time such contingency shall have occurred.
Fire and Safety
- All materials and exhibits are subject to fire and safety regulations enforced by federal, state, or local authorities. Volatile or flammable fluids, substances, or materials of any nature prohibited by insurance carriers are prohibited in any booth.
Shipping Information
- Please ship boxes to arrive no earlier than one week prior to your arrival. Please mail all packages to the following address:
MS Partners in Preparedness Conference
Attn: Your Name (or person within your organization responsible for receiving packages)
Vendor Name:
Convention Name: Partners in Preparedness Conference
c/o IP Casino Resort & Spa
850 Bayview Avenue
Biloxi, MS 39539
- Any packages to be shipped by an outside freight company will be the responsibility of the guest to package, label, and contact the carrier for pickup.
FOR MORE CONFERENCE INFORMATION, PLEASE CONTACT
Sponsor’s Committee Lead
Teresa Windham Teresa.Windham@msdh.ms.gov 662-316-5727
Vendor/Sponsor Registration Form: Click Here
- If you would like to register ONLINE please click the following link: Register Now!
IP Hotel Information for Vendors/Sponsors
- Please click HERE to view the IP Hotel Vendor Information Packet
- Backpacks are prohibited in many businesses and casinos. Please be aware that they are discouraged in the Conference facility.
- Please direct all exhibit requests and questions to the following email address or phone number so that you may be connected with your event’s Convention Services Coordinator:
- biloxisales@boydgaming.com
- 228-432-3216